User Management Module

The User Management module is the hub for administering community members in Horizon. It allows you to view everyone with access to the portal, create new accounts, assign roles and adjust permissions, ensuring that only authorized individuals can edit content or access member‑only resources.

Users Tab

• User list: The Users tab displays a table of all registered members. Columns include each user’s email address, unique ID, join date and assigned roles. A search bar makes it easy to filter by email when you need to locate a specific account.
• Create User: Click Create User to add someone new. You’ll enter their name and email address, assign one or more roles, and send an invitation. Users set their own password during registration.
• Manage user actions: Each row has an option to manage or delete the account. Managing allows you to reset a password, change assigned roles or deactivate the account temporarily. Deleting removes the user completely.

Roles Tab

• Default roles: Horizon comes with predefined roles such as Admin, Editor and Resident. Each role defines what a user can see and do across the modules.
• Custom roles: Communities often need more granular control. The Roles tab lets you create custom roles with tailored permissions—for example, a Newsletter Manager who can send emails but not modify pages. When creating a role, you choose which modules and actions the role can access.
• Role management: For each role you can edit its name, description and permissions, see how many users are assigned, and delete roles that are no longer needed. Deleting a role requires reassigning affected users to a different role.

Best Practices

• Principle of least privilege: Assign users the minimum permissions necessary for their responsibilities. Only board members or site administrators should receive full admin rights.
• Regular audits: Periodically review the user list to deactivate accounts for residents who have moved away and ensure new volunteers or staff members have been granted appropriate roles.
• Unique accounts: Encourage each resident or staff member to maintain their own account. Shared credentials make it difficult to track changes and can compromise security.

Properly maintaining the User Management module ensures that sensitive documents and administrative tools remain secure while residents enjoy the appropriate level of access. See the Account Security article for guidance on strong passwords and authentication.